Assess and Approve Acquittals

The Contract Management PortalClosed This is known as Acquittals Dashboard by Suppliers (Funded Organisations). It is also known as the Downstream Dashboard by department staff. provides the Department with the space where they manage contracts with the Funded Organisations, assess and approve their Acquittals and make payment recommendations.

Review each of the periodic reports (acquittals) to gain an understanding of the processing flow of the work itemClosed Work Item is known by many names ... report, acquittal, form, work order. (also known as the report or acquittal) between the Funded Organisation and the Department (P2i Contract Officer, P2i Contact Manager or P2i Payment Allocation Officer).

The following sequence flow will assist in understanding the end-to-end process.

Annual Financial Statement Acquittal Workflow

Approve (or reject) an Annual Financial Statement

The following sequence flow will assist in understanding the end-to-end process.

Financial Acquittal Workflow

Approve (or reject) a General or Special Purpose Financial Acquittal

The following sequence flow will assist in understanding the end-to-end process.

Milestone Acquittal Workflow

Note A Funded Organisation can request the Milestone work itemClosed Work Item is known by many names ... report, acquittal, form, work order. be rejected and returned to the Funded Organisation for rework and resubmit.

A Milestone work item with a Status of Approved By Department cannot be rejected and returned to the Funded Organisation.

The Department's Contract Officer assesses the Milestone work item and makes a decision to:

  • endorse - P2i sends an email notifying the Contract Manager the endorsed submission is ready for approval

  • reject - the work item is returned and P2i sends an email notifying the Service Outlet Data Entry the submission is rejected and available for correction and resubmission.

    Note It is important the Contract Officer notify appropriate staff in the Funded Organisation as required.

Assess (endorse or reject) a Milestone Report

The Department's Contract Manager reviews the Contract Officer's endorsement of the Milestone report and makes a decision to:

  • reject - the work item is returned to the Contract Officer and P2i sends an email notifying of the rejection of the endorsed work item

  • approve - P2i sends an email notifying the Service Outlet Data Entry the submission is approved.

Approve (or reject) an endorsed Milestone Report

The following sequence flow will assist in understanding the end-to-end process.

One-Off Acquittal Workflow

Note A Funded Organisation can request the One-Off work itemClosed Work Item is known by many names ... report, acquittal, form, work order. be rejected and returned to the Funded Organisation for rework and resubmit.

A One-Off work item with a Status of Approved By Department cannot be rejected and returned to the Funded Organisation.

The Service Outlet Data Entry prepares (or reworks) and submits the One-Off work itemClosed Work Item is known by many names ... report, acquittal, form, work order. to the Department's Contract Officer. P2i sends an email notifying the Contract Officer the submission is ready for assessment.

The Department's Contract Officer assesses the One-Off work item and makes a decision to:

  • endorse - P2i sends an email notifying the Contract Manager the endorsed submission is ready for approval

  • reject - the work item is returned and P2i sends an email notifying the Service Outlet Data Entry the submission is rejected and available for correction and resubmission.

    Note It is important the Contract Officer notify appropriate staff in the Funded Organisation as required.

Assess (endorse or reject) a One-Off Report

The Department's Contract Manager reviews the Contract Officer's endorsement of the Milestone report and makes a decision to:

  • reject - the work item is returned to the Contract Officer and P2i sends an email notifying of the rejection of the endorsed work item

  • approve - P2i sends an email notifying the Service Outlet Data Entry the submission is approved.

Approve (or reject) an endorsed One-Off Report

The following sequence flow will assist in understanding the end-to-end process.

Performance Based Acquittal Workflow

Assessing Performance Based Acquittals

Approving Performance Based Acquittals